Coordinate subbies and scheduling messages in one go
Draft clear scheduling and confirmation messages to subbies from a quick note — so the right trades show up on the right day.
What you’ll do
- Note who's needed, when, and what they need to know.
- Ask for short, clear messages to each trade.
- Review and send them out.
Common questions
Can it write messages for multiple subbies at once, or one at a time?
Give it the full list — which trade, which day, what they need to know — and ask for a message for each. It drafts them all in one go. You read each one before you send it, since every subbie's situation is slightly different.
What if site details change after I've sent the messages?
Just paste the update and the original message, and ask it to draft a short 'change of plan' notification. Takes a minute. The lesson covers common site-change scenarios like access changes, weather delays and sequencing shifts.
Will it include the right details — site address, access, what to bring?
Only if you include them in your notes. Give it the address, access instructions, start time, and any key information for each trade, and it'll structure it clearly. Garbage in, garbage out — but good notes get very clean messages.
Does it contact the subbies or add them to my schedule?
No — it drafts the messages. You send them however you normally would: text, email, WhatsApp. It doesn't connect to any scheduling or project management tool.
What if a subbie message needs to cover scope or rates?
You can include that in the context you paste in, but don't paste anything commercially sensitive — agreed rates, contract terms — into a free AI tool without checking its privacy settings first. For routine 'here's when and where to show up' messages it works very well.